Privacy Policy.
How Mindpool USA collects, uses, shares and protects personal information.
Last Updated: September 22, 2026
Mindpool USA (“Mindpool,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, communicate with us, submit information through our forms, or interact with Mindpool USA through third-party platforms such as LinkedIn.
1. Information we collect
We collect information that you voluntarily provide to us — for example when you complete a form on our website, email us, speak with our team, or submit a form on an advertising platform. This may include:
- First and last name
- Work email address
- Phone number
- Job title
- Company or organization name
- Company size or industry
- Hiring requirements, roles being recruited for and hiring timelines
- Other business requirements you choose to describe
- Messages or information submitted through our contact and enquiry forms
- Information submitted through LinkedIn Lead Gen Forms or other advertising and lead-generation platforms
- Candidate information, resumes/CVs and professional information, where voluntarily submitted
- Any other information you choose to provide to us
Certain technical information may also be collected automatically when you use our website, such as IP address, browser type, device type, operating system, referring URL, pages visited and general website usage or activity. Our website uses cookies and similar technologies that are necessary for core functionality, such as keeping you signed in to an account area.
2. LinkedIn Lead Gen Forms and other third-party lead sources
Mindpool USA may run advertising and lead-generation campaigns on third-party platforms, including LinkedIn. When you submit a LinkedIn Lead Gen Form or a similar form, we may receive the information you choose to provide, or authorize the platform to provide, such as:
- Name
- Work email address
- Job title
- Company
- Business or hiring requirements
- Responses to custom form questions
We may use this information to respond to your enquiry, contact you about your hiring requirements, discuss our recruitment and talent services, share relevant information about Mindpool USA, arrange meetings or consultations, follow up on the business interest you expressed, and maintain records of our business relationship.
LinkedIn and other third-party platforms maintain their own privacy policies and data practices, which are separate from ours. We encourage you to review the privacy policy of any platform you use to contact us.
3. How we use information
We may use the information we collect to:
- Respond to enquiries and requests
- Provide recruitment and talent acquisition services
- Understand hiring requirements and identify and present suitable candidates
- Communicate with prospective and existing clients
- Coordinate recruitment processes and communicate with candidates
- Schedule meetings and interviews
- Provide information you have requested
- Manage business relationships
- Improve our website and services, and measure website and campaign performance
- Maintain security and prevent misuse
- Maintain appropriate business and compliance records
- Comply with applicable legal obligations
Where permitted by applicable law and subject to appropriate consent and opt-out requirements, we may also send you relevant business communications about Mindpool USA's services. Submitting a form does not automatically subscribe you to an unrelated marketing newsletter.
4. How we share information
Mindpool USA does not sell personal information. We share information only where reasonably necessary, with:
- Mindpool USA and SA Technologies personnel involved in providing our services
- Authorized service providers and vendors
- CRM, email, hosting, analytics and business technology providers
- Clients or prospective employers, where relevant to recruitment services and appropriately authorized
- Professional advisers
- Government authorities or regulators, where legally required
- Other parties where required by law or necessary to protect legal rights
Service providers receive only the information reasonably necessary to perform their services for us.
5. Recruitment and candidate information
Candidates who engage with us may provide information such as:
- Resume or CV
- Employment history
- Education
- Skills and professional qualifications
- Location
- Compensation expectations
- Work authorization information
- Contact information
- Other information relevant to employment opportunities
We use this information to evaluate candidates for relevant roles, communicate about opportunities and, where appropriate, share relevant candidate information with clients considering a candidate for employment.
6. Cookies and analytics
Our website may use cookies and similar technologies for essential website functionality, analytics, website performance, understanding visitor behaviour, measuring campaigns and, where applicable, advertising attribution.
At present, our website uses only cookies and local storage that are necessary for core functionality, such as maintaining a signed-in session and remembering display preferences. If we introduce analytics, advertising or attribution technologies in future, this policy will be updated accordingly.
You may be able to control or delete cookies through your browser settings, and through any cookie-management functionality made available on our website.
7. Data retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including to provide our services, maintain business records, carry out recruitment activities, meet legal and compliance obligations, resolve disputes and protect our legitimate business interests. Retention periods vary depending on the type of information and the context in which it was provided.
8. Data security
We use reasonable administrative, technical and organizational safeguards designed to protect personal information against unauthorized access, use, alteration or disclosure. However, no method of electronic transmission or storage can be guaranteed to be completely secure, and we cannot guarantee absolute security.
9. Privacy rights and choices
Depending on applicable law and your location, you may have rights concerning your personal information, including the ability to request:
- Access to the personal information we hold about you
- Correction of inaccurate information
- Deletion of your information
- Information about how your information is processed
- Opt-out from certain communications
- Withdrawal of consent, where processing relies on consent
- Other rights provided under applicable privacy law
To make a request, contact us at growth@mindpoolusa.com. We may need to verify your identity before responding, and we will respond as required by applicable law.
10. California privacy
Where applicable under California law, California residents may have additional rights regarding their personal information, depending on whether those laws apply to Mindpool USA and to the relevant processing activity. These may include the right to:
- Know about and access personal information collected
- Correct inaccurate personal information
- Request deletion of personal information
- Receive information regarding certain disclosures
- Opt out of certain uses or sharing of personal information, where applicable
- Not be discriminated against for exercising applicable privacy rights
To exercise a right that applies to you under California law, contact us at growth@mindpoolusa.com.
11. International users
Mindpool USA, our affiliated operations and our service providers may operate in different countries. Where personal information is transferred internationally, we take reasonable steps to handle it in accordance with applicable privacy and data-protection requirements.
12. Third-party links
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties, and we encourage you to review their respective privacy policies.
13. Children's privacy
Our website and services are intended for a business and professional audience and are not directed toward children. We do not knowingly seek to collect personal information from children through our website.
14. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any updates will be reflected in the “Last Updated” date shown at the top of this page. We encourage you to review this page periodically.