Questions, answered.
How Mindpool USA runs permanent recruitment — for hiring managers and candidates.
About Mindpool USA
What does Mindpool USA do?
Mindpool USA is a U.S.-based permanent recruitment and executive search firm for deep-tech employers. We place full-time, direct-hire engineers, scientists, operators, and leaders in AI, semiconductor, energy, robotics, and data-centre organisations.
Where does Mindpool USA operate?
Nationwide across the United States, with concentrated depth in 30 metros including the Bay Area, Austin, Phoenix, Boston, Seattle, Hillsboro, and Albany. We also serve the United Kingdom as a secondary market.
Does Mindpool USA provide contract or temporary staffing?
No. We place permanent, full-time employees only. We do not offer contract, temp-to-hire, or contingent workforce staffing.
For hiring managers
How do we start a search?
Book a call or email a hiring brief to growth@mindpoolusa.com. We respond with a scoped plan, a market view, and a realistic timeline before any sourcing begins.
How fast is a shortlist?
Most searches produce a calibrated shortlist within days, with an average of around 21 days to a signed offer depending on seniority and interview cadence.
What guarantee do you offer?
Every permanent placement carries a 90-day retention guarantee. If the hire leaves within that period, we run the replacement search at no additional fee.
How are fees structured?
Fees depend on the engagement model — contingent permanent search, retained executive search, or an embedded RPO programme. We quote against the specific brief rather than a fixed rate card.
For candidates
How do I join the Mindpool USA network?
Create a profile and upload your CV. Our team reviews every profile before it becomes visible internally, and a specialist recruiter follows up when there's a relevant permanent role.
Are the roles permanent?
Yes — every role we represent is a full-time, direct-hire position with the employer. We do not place contract or temporary assignments.
Is my profile shared with employers automatically?
No. Your profile is reviewed by our team and is never shared with an employer without your explicit agreement to that specific role.
How a Mindpool USA search runs
Every engagement starts with a briefing call in which we pull apart the role rather than the job title: the problems the hire owns in their first two quarters, the systems and tooling they inherit, who they work alongside, and which parts of the specification are genuinely non-negotiable. That brief becomes the scorecard we screen against for this search, so shortlists are argued for on evidence instead of keyword overlap.
Sourcing is deliberately two-track. We approach specialists already known to our sector recruiters, and we run targeted, specialised outreach into the specific teams, programmes, and technologies where the relevant experience actually sits — including people who are not searching. Candidates are then interviewed by a recruiter who understands the domain, reference-checked on the claims that matter, and presented with a written rationale, compensation expectations, notice period, and location constraints already confirmed.
Permanent hiring only — what that means
Mindpool USA is a permanent recruitment and executive search firm. Every placement is a full-time, direct-hire employee on your payroll, on your benefits, and inside your engineering culture. We do not provide contract, temporary, temp-to-hire, or contingent staffing, and we do not act as an employer of record. That single focus is why our process optimises for retention rather than time-to-fill alone.
- • Contingent permanent search, retained executive search, embedded RPO, or research-led talent mapping
- • Sector-specialist recruiters in AI and machine learning, energy, and semiconductors
- • Roughly 21 days from brief to a signed offer on a typical search
- • 90-day retention guarantee on every permanent placement
- • U.S. nationwide coverage, with a secondary UK practice
Hiring managers can book a call or email a hiring brief and receive a calibrated shortlist with market context on availability and compensation before committing to a full search.